The rules around the Electronic Cargo Tracking Note (ECTN) have evolved significantly in 2025, and exporters must adapt or risk serious shipping delays, fines, or cargo rejection. From expanded country requirements to stricter validation timelines and digitized application systems, the changes are designed to increase transparency, but they also demand greater attention from businesses shipping to Africa.

If you're exporting goods to countries like Guinea-Bissau, South Sudan, or Burundi, you can’t afford to overlook these updates. This article breaks down the key regulatory changes, what they mean for you, and how to stay compliant without the headache.

📦 What Is an ECTN and Why Is It Important?

Before diving into what's new in 2025, it helps to revisit what the electronic cargo tracking note actually is. The ECTN is a mandatory document required by several African countries for inbound cargo. It contains critical details such as the shipper, consignee, vessel name, bill of lading number, cargo description, and more.

The main goal of this document is to track shipments, ensure accurate customs declarations, and curb fraud or underreporting. It acts like a passport for your cargo—without it, many ports simply won’t clear your shipment.

🔄 What’s Changed in ECTN Regulations in 2025?

Now, let’s explore the major changes that have come into effect this year.

1. More Countries Have Adopted ECTN Requirements

In 2025, additional African countries have formally mandated ECTN documentation, either for all cargo or specific goods.

For instance:

• ECTN South Sudan has expanded its requirements to include previously exempted humanitarian aid and project cargo.
• ECTN Guinea Bissau now requires real-time submission of port charges in the documentation to streamline customs assessment.
• ECTN Burundi enforces a strict pre-shipment validation window of at least 5 days before vessel departure.

These changes reflect a broader push for better data accuracy and port efficiency. For exporters, it means no shipment should be assumed exempt—always check the latest country-specific requirements.

1. Tighter Deadlines for ECTN Validation

Previously, exporters had some wiggle room when it came to validating ECTNs. Not anymore.

In 2025, several countries now require final ECTN validation before the vessel departs, not after. That’s a significant shift because many exporters used to finalize the certificate while cargo was in transit.

Now, missing this deadline can result in:

• Heavy fines at the destination port
• Shipment delays