Digitalization has completely changed the way businesses apply for the ECTN document in 2025 by moving the process online, making it faster, more transparent, and less dependent on physical paperwork or intermediaries. Instead of long delays, manual approvals, and frequent errors, companies can now submit, track, and validate their ECTN applications through secure digital platforms.
This shift reflects a broader global trend where trade documentation is moving toward automation, e-certificates, and centralized databases. For shippers, exporters, and importers, understanding how this works is no longer optional—it’s the only way to avoid penalties and keep supply chains running smoothly.
What Is the ECTN Document?
Before we dive into the digital transformation, let’s revisit what the ECTN actually is. ECTN stands for Electronic Cargo Tracking Note, sometimes referred to as BESC (Bordereau Électronique de Suivi des Cargaisons). It’s a mandatory shipping document required by several African countries for monitoring cargo that enters their ports.
Think of it as a pre-arrival declaration system. It provides customs authorities with detailed information about shipments, including the shipper’s details, consignee information, cargo description, and transport route. Without it, goods can’t legally enter the destination country.
Traditionally, the process was time-consuming. Exporters often dealt with manual paperwork, local agents, and slow approvals. Now, in 2025, things look very different thanks to digitalization.
How Digitalization Has Transformed the Application Process
In the past, obtaining an ECTN meant emailing agents, scanning documents, and waiting days for validation. Today, most countries requiring an ECTN—such as Congo, Togo, and Djibouti—use official online platforms. Exporters log in, upload documents, pay digitally, and receive a validated certificate electronically.
For example, applying for ECTN Congo can now be done entirely online. No courier services, no faxing documents—just a few clicks and automated verification systems.
Digitalization has brought transparency. Exporters can track the status of their applications in real-time, reducing uncertainty. If a document is missing or flagged, the system sends alerts immediately. This prevents last-minute surprises at the port.
What once took several days now takes only hours. In some cases, automated systems validate the application instantly if all required documents match predefined standards. This speed helps companies maintain tight shipping schedules.
Online systems often include built-in verification tools. For instance, if the cargo weight in the Bill of Lading doesn’t match the commercial invoice, the platform highlights the inconsistency before submission. That way, applicants can fix errors early, avoiding costly rejections.
Previously, exporters relied on cash or wire transfers, which could be risky and slow. Now, digital payment gateways ensure secure, fast, and traceable transactions. This not only protects businesses but also helps governments reduce fraud.
Why 2025 Is a Pivotal Year for ECTN Applications
Digitalization isn’t new, but in 2025 it has become universal. Several factors explain why: